Pub & hospitality software · Bookings · Rota · Stock & GP
Software for pubs
and hospitality venues,
built by someone who runs one.
PubSuite runs table bookings and card deposits, the staff rota, clock-in, stock and recipe costing, guest feedback and the numbers behind the bar — all under one roof, at your own yourvenue.pubsuite.app address. No spreadsheets, no three different logins, no card machine faff.
Running The Spinners’ real bookings and rota, every single day — not a demo built for a pitch.
GP this week
68.4%
What the menu made, against what it should have
Tonight
Quiz night: 14 tables booked, 3 deposits taken
The Kings Arms · Today● Live
Takings
£3,412
+9.6% on last Wed
Covers booked
86
+14 since lunch
Labour
21.8%
under budget
On shift now
Amy · BarClocked in
Tom · KitchenClocked in
Priya · FloorFrom 17:00
Dan · BarFrom 18:00
Try it yourself
Log into a working venue, not a slideshow.
The Kings Arms is a full demo venue with real bookings, a rota, a live floor plan and a month of deliveries, recipes, sales and GP — poke around as the owner.
thekingsarms.pubsuite.app
login manager@pub.local
pass manager123
Where it came from
“Every booking app assumed I ran a restaurant. Every rota app assumed I ran a warehouse. None of them understood a Thursday quiz night.”
PubSuite was built by Jamie Evans, who runs The Spinners in Darwen, Lancashire — not a software company that interviewed a few landlords and called it research.
It handles the floor plan on a Saturday night, the rota for a team that covers bar and kitchen, staff clocking in on their phones, what every dish actually costs to make, and the small stuff that actually keeps a pub running — because it was built to run one, first.
Before and after
What changes in the first week.
Bookings live in a diary, a spreadsheet and three people’s heads.
A real floor plan that matches each party to the right table, with deposits paid straight into your own Stripe.
The rota is a photo of a whiteboard in the group chat.
Build the week in minutes, publish it, and staff clock in on their own phone at work.
You find out your GP at month-end — if the accountant gets round to it.
Photograph an invoice, recipes cost themselves, and the GP report shows what the menu should have made against what it did.
Takings, spend and invoices are in a carrier bag.
Log takings daily, snap invoices on a phone, and see labour and VAT without waiting for month-end.
Four different logins, four monthly bills.
One system, one login, one price.
£59.99
a month, everything included
0
contracts — cancel anytime
Case study · The Spinners, Darwen
Four subscriptions became one. The Spinners now saves £5,220 a year.
The pub was paying £495 a month across separate tools for rotas and HR, table bookings, CRM and accountancy. PubSuite now runs all of it for £59.99 a month.
Bookings & floor plan
Table bookings on a real floor plan.
Drag tables into areas, and let it match party size to the right table automatically. Take deposits and no-show card guarantees by card, paid straight into your own Stripe account. Parties and groups can preorder their food online, so the kitchen knows what’s coming before they walk in.
✓Tables matched to party size
✓Deposits and card guarantees
✓Preorders for parties and groups
✓Your own booking page
Saturday · Bookings22 tables
19:00 · Hughes, 6Table 4 · deposit paid
19:15 · Patel, 2Snug 2
19:30 · Birthday, 12Back room · preorder in
20:00 · O’Neill, 4Table 9
20:30 · Walk-in, 3Bar 1
Staff rota & clock-in
Staff rota and clock-in, built in minutes.
Publish it, and let staff clock in and out from their own phone — geofenced to your venue. Pay type, holiday allowance, contracts and notes are organised by department, not scattered across three folders.
✓Clock-in on their own phone
✓Geofenced to your venue
✓Departments & HR basics
Today’s shiftsLabour 21.8%
Amy · Bar · 11:00–19:00Clocked in
Tom · Kitchen · 12:00–21:00Clocked in
Priya · Floor · 17:00–23:00Scheduled
Dan · Bar · 18:00–closeScheduled
Stock, recipes & GP
Stock management and GP, dish by dish.
Photograph an invoice and its products become ingredients with prices and pack weights — one Approve puts it all in stock. Recipes costed to the penny, sales taken off stock, allergen cards, wastage and stock takes.
✓Invoices read from a photo
✓Recipes costed to the penny
✓GP: should have made vs did make
Menu GPThis week
Steak & ale pie£3.12 cost · 71% GP
Fish & chips£3.48 cost · 66% GP
Sunday roast£4.05 cost · 64% GP
Halloumi burger£2.61 cost · 73% GP
Should have made vs did−£84
Manager’s office
Takings, invoices and VAT, without month-end.
Log daily takings and spend, keep a supplier list, and add invoices with a phone photo — PubSuite reads the supplier, total and VAT for you. Real-time reports on labour cost and VAT, without waiting for month-end.
✓Daily takings and spend
✓Invoices read for you
✓Labour and VAT as you go
Profit & loss · This week+£1,906
Takings£14,280
Food & drink cost£4,712
Labour£3,114
Overheads£4,548
VAT owed so far£1,980
Everything under one roof
One system, not four logins.
And the rest of what keeps a venue running.
Marketing to your regulars
Guests who tick “keep me updated” when they book join your list — then email them about events and menus, with an AI tool built in for making the poster.
Guest feedback & the PubSuite score
A couple of hours after every visit, guests are asked how it went. Their stars build your score out of 100 — from verified bookings only — and you choose whether to show it on your booking page.
The Staff Room
A noticeboard just for your team — pin up shift changes and news, run side quests, and give each other a shout-out with stars.
Bring your own data
Import your existing bookings and staff list from a spreadsheet, your recipes from the files you already keep them in, and your till’s product list.
Backed up automatically
Your data is backed up on a schedule, without you thinking about it — a lost weekend of bookings shouldn’t be possible.
Groups & head office
Head office sees every site side by side — sales against budget, labour, GP, checks, training and guest scores — with a league table and a list of what needs chasing.
Switching over
From first chat to Friday night.
1
Get in touch
Tell us about your venue. You’ll hear back from Jamie personally, not a call centre.
2
We set it up with you
Your bookings, staff list, recipes and till products come across from the files you already have.
3
Run Friday night on it
Your own yourvenue.pubsuite.app address, the first 60 days free, and no contract.
Pricing
One plan. No surprises.
One monthly price per venue, with everything switched on.
PubSuite subscription
£59.99 /month
First 60 days free
✓Bookings, rota, clock-in and the Staff Room
✓Stock & GP included
✓No contract — cancel anytime
✓Set-up: we do it with you
From our Instagram
Built in a pub, shared as we go.
The story of PubSuite, one slide at a time — what it does, who it’s for, and what it costs.
FAQ
Questions owners ask.
What does it cost?
One plan: £59.99 a month per venue, with stock and GP included. The first 60 days are free.
Is there a contract?
No. Cancel anytime.
Do I have to set it all up myself?
No — we do the set-up with you, and bring over your bookings, staff list, recipes and till products from the files you already have.
Can I try it first?
Yes.
Book a demo and Jamie will walk you through it, or log into The Kings Arms, a full demo venue, as the owner — the login details are at the top of this page.
I run more than one venue. Does it work for groups?
Each venue has its own PubSuite, and head office sees every site side by side. Get in touch and we’ll talk you through it.
Book a demo
See PubSuite running a real pub
Tell us about your venue and when suits you, and Jamie will be in touch personally to arrange your demo — no call centre, no sales team.
PubSuite
A product of Darwen Pub Co Ltd (company no. 16420301)
253 Bolton Road, Darwen, England, BB3 2PG
